Student recitals are fundamental in becoming a professional musician or music educator. We want you to succeed and have the knowledge you need in order to organize the best performance possible.
Step 1. REGISTER FOR YOUR RECITAL
Before a degree recital can be scheduled, please register your recital with Dr. Carrie Ann Delaney, the School of Music Academic Program Manager. While you register, she can review your progress with your degree and help with other recital related issues.
Non-degree recitals are opportunities for exceptionally prepared students to give a performance that is not required for their degree. Only students that are prepared to give a recital without additional coachings above their regular lessons will be considered. Non-degree recitals do not take the place of juries and are not registered for credit, so there is no grade and no need to register. They will not receive technical support, so students will need to take care of their technical needs and will not receive an archival recording.
Step 2. SCHEDULE A RECITAL DATE
To schedule a degree or non-degree recital on campus, make an appointment with Bridget Higgins, Operations Coordinator and recital point of contact in PAB A417N. Please come prepared with five potential recital dates that have been approved by your applied instructor to avoid a delay in scheduling and give us flexibility if your first or second choice isn’t available. If your applied instructor is free to join us for our meeting, they are welcome to do so.
We will match your available dates with one of the following locations:
- Harris Theatre (offline January 2021 – December 2021)
- deLaski 3001
- Choral Room
- Monson Grand Tier (no archival recording provided)
- Hylton Recital Hall, Prince William Campus (degree recitals only)
A hold will be placed for the date you select until all confirmations have been received.
Step 3. LOCK IN YOUR RECITAL DATE
Undergraduate, Graduate, and Doctoral Recitals
A confirmation email will go to you, your Applied Instructor, your Collaborative Pianist, and your Area Coordinator. Your recital date will be confirmed after everyone on the confirmation email has given their approval.
Dissertation Recitals Only
A confirmation email for doctoral lecture recitals will be sent to you, your Committee Chair, the Director of Graduate Studies, and the Area Coordinator (piano and vocal areas only).
Emailed confirmations for all on campus recitals are due to Bridget Higgins on November 23, 2020 by 5:00 PM. On campus recitals CANNOT be scheduled after November 23, 2020.
Off-campus recitals should be coordinated through Bridget Higgins and will need to have approvals from the Applied Instructor, the Collaborative Pianist, and the Area Coordinator by Tuesday, January 26, 2021 by 5:00 PM.
Area Coordinator List
Only when the form is completed can you lock in your recital date. Forms turned in after the date cannot be guaranteed.
- Brass: Dr. Alan Carr firstname.lastname@example.org
- Choral Studies: Dr. Stanley Engebretson email@example.com
- Composition: Dr. Glenn Smith firstname.lastname@example.org
- Guitar: Prof. Matt Trkula email@example.com
- Jazz: Dr. Darden Purcell firstname.lastname@example.org
- Percussion: Prof. John Kilkenny email@example.com
- Piano: Dr. Linda Monson firstname.lastname@example.org
- Strings: Prof. June Huang email@example.com
- Voice: Prof. Patricia Miller firstname.lastname@example.org
- Woodwinds: Dr. Kathy Mulcahy email@example.com
Step 4. TURN IN RECITAL TECHNICAL REQUEST
Submit your technical requirements by Tuesday, January 26, 2021.
Using the appropriate Recital Technical Guideline as a resource, submit your technical requirements using the link that you receive the first day of classes. All recitals, with the exception of recitals in Monson Grand Tier, receive an archival recording.
On campus recitals must be done within an hour, as it impacts following recitals. If you know your recital will exceed an hour, please choose the last recital time of the day or another location must be found. For a guideline, the required length for each type of recital is as follows:
- Junior Recital: 25 – 35 minutes
- Music-Ed Recital: 25 – 35 minutes
- Senior Recital: 50 – 60 minutes
- Graduate Performance Recital: 50 – 60 minutes
- Graduate Lecture Recital (pedagogy only): 50 – 60 minutes
- Doctoral Recital: 2 performance recitals, 1 lecture recital, 50 – 60 minutes each
Things change as you get closer to your performance. If you find you need to make a change to your original tech request, please let Bridget Higgins or Dan Hobson (firstname.lastname@example.org) know.
An archival recording is made for all recitals in Harris Theatre, deLaski 3001, Choral Room, or the new Hylton Recital Hall, however, some students would prefer to get a higher quality recording or make their own personal recording.
If you would like to rent a high quality audio recorder or video camera, you can rent them for free at Mason’s STAR lab, located in the Johnson Center (JC 229). To reserve the equipment, students can either come to the lab, call (703-993-8990), or use the web checkout patron portal (https://gmu.webcheckout.net/webcheckout/pir). Checkouts are for a maximum of 6 hours. Reservations can be made up to 14 days prior to checkout. The workers in the lab can train you on how to use the equipment so that you won’t have to figure it out on your own. They recommend that you use the equipment for a “dress rehearsal” before your recital to get comfortable using it and encourage you to get a tech savvy friend to handle the recorders so that you can focus on the performance. Students who wish to use the higher-end, DR-100 audio recorder need to have a STAR Lab supervisor’s approval. Their supervisors have a list of our student recitals so they will know of your situation.
We are also working with our in-house resources from Film & Video Studies (FAVS) and the Audio Lab for making an outside recording or video. Anyone interested in contracting this out, please contact Thomas Vaughan, FAVS Video Production Coordinator (email@example.com) or Billy Kessinger, CVPA Audio Supervisor (firstname.lastname@example.org).
If you would like to use an outside resource who does many of our School of Music events, Scott Nurmi can do audio and video recordings. He can be reached at email@example.com or at (703) 981-0617.
LIVE STREAMING & PERSONAL RECORDINGS
We would encourage you to make personal recordings or live stream your performance, but with one big caveat: it MUST be for personal use only. We are currently sorting through what we can do to stay on the right side of the copyright law, so unless the entire performance is completely in the public domain, students must keep it “in the family.”
Step 5. SCHEDULE A DRESS REHEARSAL
Once your technical requirements have been submitted, you will be emailed a link to schedule your dress rehearsal. Undergraduates may sign up for one hour, graduate and doctoral students may sign up for two consecutive hours. Dress rehearsals CANNOT be scheduled until technical requirements have been submitted. Please note that dress rehearsals are optional. If you will need technical assistance for your dress rehearsal, please attend the technical training at the beginning of the semester in deLaski or, if you will be performing in Harris Theatre, please notify Bridget Higgins. Dress rehearsals will not be scheduled after Tuesday, February 2, 2021.
Students in the jazz area are asked to coordinate with Dr. Darden Purcell about reserving jazz spaces for a dress rehearsal. If you have additional needs for rehearsals, it is recommended that you utilize studio spaces as they are available.
Step 6. COPYRIGHT CHECK
Now that we are broadcasting recitals on YouTube, it would be a good idea to do a copyright check as you build your recital repertoire. The Reva and Sid Dewberry Family School of Music has licenses with ASCAP, BMI, SESAC, and Global Music Rights, and the step-by-step directions will guide you so you can confirm for yourself that we can legally broadcast your entire program. Only pieces with 100% total share can be broadcast.
- As early as possible: faculty and students should do their own copyright check with the attached guidelines to determine if a piece can be played on a livestream or pre-recorded video broadcast.
- 2 weeks before broadcast date: students send their recital’s program order to Bridget for final copyright check. Programs are required, and will be available via link in the YouTube video description.
- 1 month before broadcast date: students do their own copyright check.
- 2 weeks before broadcast date: students send Bridget their repertoire for final copyright check.
- 1 week before broadcast date: students submit their video to their applied teacher and area director. Once the video is viewed and approved for posting, faculty notify Bridget.
- 3 business days before broadcast date: student sends their approved video and program to Bridget for copyright editing and upload. If the recital video is not received by then, the event calendar will be changed to mark the recital as postponed.
Step 7. PROGRAMS
Students are responsible for preparing their own programs and program notes. The program order and biography portion will be included in the video description on YouTube as well as a link to the program.
Templates for a booklet style program are available below. When creating your program, make sure the total number of pages your document is divisible by 4. For example, if you have 12 pages and need to add one more page, then you need to add 4 more pages to make a total of 16 pages. If not, there will be several blank pages as part of your program. Program note guidelines are at the discretion of your Area Coordinator or Applied Instructor. Students must have their programs authorized by both their instructor and the area coordinator before printing their programs.
Students are responsible for printing their own programs.
Print Services has better rates than off campus options and can be found online or in the HUB (703) 993-9083. You may also use the campus UPS store to print programs. If you plan to use either of these services, it would be advisable to give them 3 business days prior to the performance to complete the job. Jobs given less than 24 hours will incur additional charges.
For a booklet style program: If your program is based on the template, you have a booklet style program. Select “Booklet” from the Print Services page and select 8.5 x 11 booklet. If you have more than 4 pages in your program and you want your program to be stapled, choose a saddle stitch binding (at extra cost). The School of Music typically uses standard paper options (Inside Paper Stock & Cover Stock Options: 20 lb – white – standard) in black and white with 2 sided printing for front and back covers and no trim. If there is time, a proof is a great idea so that you can see a copy of your program before it goes to final print, which avoids making many copies of a mistake.
For a single page style program: If your program is an unfolded, one page program, choose Copies from the Print Services page.
Step 8. PUBLICITY
Students are responsible for creating, printing, and distributing their own posters. Please bring them to the front desk to receive a stamp. Posters that are not stamped will be removed. Once approved, students may post 3 posters in the MTB and 3 in the PAB in a variety of places: on the bulletin boards, on the cork strips on the 3rd floor, around the water fountains, on studio doors, or on the columns in the PAB stairs. Posters posted on painted surfaces have damaged the paint, so do not use packing tape or any other strong adhesive tape. While we want to encourage creativity, please do not use floors, windows, display screens, or other painted surfaces for posters, as they damage the finish or paint which require repairs. Once your recital has passed, please be kind, and remove them from where they were posted. Save a few as a momento, too!
Step 9. MISCELLANEOUS
MUSI 300 CREDIT:
All student recitals are entitled to MUSI 300 credit. Stampers will be provided for you.
Area Coordinators make arrangements for applied faculty to be present for student recitals.
Until the threat of COVID-19 has passed, we are suspending the option for an on-campus reception.
Students may use the harpsichord for their recitals on the Fairfax campus. Dr. Tom Owens must first give permission, then you can make arrangements with the piano technician (firstname.lastname@example.org) and CVPA Production Manager, Dan Hobson (email@example.com), for its transport. There will be a tuning fee of $125. If you need to use the harpsichord for your dress rehearsal, we ask that it be transported only when it will be used throughout the recital to minimize the wear on the instrument and limit how often the instrument is moved. If you will be using it for one or two pieces only, the instrument resides in MTB 2027 and will fit an ensemble nicely for a rehearsal.
Cancellation of a recital will only be permitted for a documented medical reason or an extraordinary circumstance that has been approved by Dr. Linda Monson. In the unfortunate event of a cancellation, permission to reschedule can only be granted by Dr. Monson. CANCELLATIONS WILL NOT BE PERMITTED FOR LACK OF PREPARATION.